Motorsports Travel Services
Hotel Accommodations: This is a FREE service to our clients. We promise to save you time and money as well as provide you with exceptional customer service. We are responsible for booking thousands of room nights per year, which ensures our strong relationships with every hotel brand in the United States, Canada, Europe, Asia and across the world of racing. These relationships are the key to our success and are highly beneficial in the negotiation process.
Single Point of Contact: Gerling Sports Travel acts as your Personal Agent for all your travel needs throughout the year, allowing us to wholly represent you (the client) when dealing with hard to reach supplier sales managers.
Comprehensive Analysis: Gerling Sports Travel provides the client with a comprehensive spreadsheet of all the options available with specific requirements from the client.
Contract Negotiation: Gerling Sports Travel has well trained team members that are exceptional in negotiating contracts, managing rooming lists, lowering deposits, securing multi-race/year contracts and protecting the client contractually.
Re-Sell Benefit: Unlike the competition, Gerling Sports Travel offers our clients the benefit of re-sale. Since we work with a variety of clients attending the same race events we have the opportunity to buy and sell inventory from one client to another thus insuring your room block is satisfied. There is a 10% fee for all rooms re-sold.
On-Site Management: Gerling Sports is able to offer reliable, experienced trackside assistance for your hospitality, hotel check-in, pit and garage tours and keeping your guests happy. No group is too large or small to demand out attention.
Our staff is there to make your life easier. Our goal is to make the onsite event experience smooth and stress free for our clients. We do this by proactively confirming all prior arrangements, checking each event in advance, and keeping in constant communication with the facility and service staffs. We handle all the details so you do not have to. This is a fee based service.
We can: Conduct or assist with the pre-convention meeting
Check the arrival and delivery of shipmentsAssist with event set-up.
Provide hotel with updates and guarantees to attendee counts.
Communicate with hotel staff on all levels on behalf of our clients.
Oversee all transportation schedules.
Oversee function space set-up.
Control costs to stay within our clients event budget.
Review all event billing for accuracy